Reminder and Materials: UCM Annual Meeting, May 24, 2020


For the 2020 Annual Meeting of the Unitarian Church of Montpelier

To be held on Sunday May 24, 2020 at 11am via live video or phone through Zoom

Click here to join the meeting on Sunday at 11AM.

Full link:

You can also join by opening the Zoom program on your computer or device and then entering Meeting ID 958 5481 2892, Password 880291. To join by phone, dial +1 929 436 2866 and then enter the Meeting ID and Password.

A quorum (25% of membership) is needed to conduct our Annual Meeting.
Your participation matters.

Please sign on a few minutes early so you are in place for the meeting before the Quorum Count at 11:15.

All are encouraged to attend to discuss and have Active Members vote on the following:

  1. (11:15) Welcome, Quorum Count, and Election of Meeting Moderator
    • Moderator will describe protocols for virtual meeting
  2. (11:20) Chalice Lighting and Overview of Church year
  3. (11:30) Recognition of Volunteers
  4. (11:35) Update from the Board
    • BFF Project
    • Survey results on UCM Spring 2020 Spiritual Health Survey
    • Plan for Beyond 2020 Vision
  5. (11:45) Approval of the May 19, 2019 Annual Meeting Minutes
  6. (11:48) Approval of the October 27, 2019 Special Meeting Minutes
  7. (11:51) Presentation of final Congregational Covenant
  8. Vote on Adopting Congregational Covenant
  9. (12:01) Approval of the General Fund Budget for the FY 2021 church year
  10. (12:26) Approval of the Capital Fund Budget for the FY 2021 church year
  11. (12:31) Election of three members to serve on the UCM Board each for a two-year term
    • Paul Hartmann
    • Charlotte Root
    • Hugo Liepmann
  12. (12:34) Election of Officers to the UCM Board
    • President – Vic Guadagno
    • Vice-President – Paul Hartmann
    • Secretary – Ryan Kane
    • Financial Officer – Charlotte Root
  13. (12:37) Proposed Bylaw Changes
  14. (12:42) Conduct any other new business

2019-2020 UCM Annual Report (contains all Annual Meeting materials)
FY2021 Proposed General and Capital Fund Budget
Proposed Budget (Large Print Version)
Proposed Budget Summary (updated May 20, 2020)

Click here to listen to the budget presentation and Q&A from the May 17 Congregational Forum. Any questions you have may have already been addressed

Participant Guidelines & Procedures
UCM Annual Meeting, May 24, 2020

The Annual Meeting will be held over the video conferencing platform, Zoom. As a participant, you can join via Audio and Video on Zoom, or if you are not able to utilize Zoom on a computer or electronic device, you can dial-in by phone.

Please be sure you have the latest version of Zoom downloaded and that your microphone and camera are functional. In order to count votes during the Annual Meeting, you will need to be viewable by camera (if on Zoom) or audible by phone.

  • The Meeting will begin with all participants on Mute and participants are asked to keep their microphones muted when not called upon to speak.
  • The Meeting audio will be recorded. Please state your name clearly each time you ‘unmute’ your audio to speak.
  • During periods of discussion, you will be asked to indicate if you have a Question or Comment in one of two ways: 1) Typing your Question or Comment into the Chat, or 2) Raising your hand so that it is viewable in your video screen. Board members will be monitoring the Chat and Video Panels and communicating with the Moderator. Board members will also check in with any phone participants to make sure they are included in asking questions and making comments. If you are participating over the phone, you can press *9 in order to ‘raise your hand’ to indicate to Board members that you have a question or comment.
  • To allow as many people as possible to participate, each speaker will be limited to two minutes. A Board Member will alert you via private chat message when you have 30 seconds remaining. The Zoom Host may mute your audio when your two minutes are complete. Board and Executive Team members will also keep responses limited to two minutes, when feasible.
  • All participants will get an opportunity to ask a question before anyone is allowed to ask a second question.
  • Anything typed into the Chat box (including Private messages) will be recorded. Please utilize the Chat box primarily for asking Questions pertaining to the agenda items at hand.
  • The preferred method for voting at the Annual Meeting will be by a show of hands. For this reason, it is important that you are able to be seen by video. Phone participants or through Zoom without video will be asked to make a voice vote.
  • We are all learning in this new mode of being together, so we thank you for your patience as we learn together.